COMMUNITY
Job Opportunities
Community
Thank you for your interest in Ross as a potential employer.
We hope you will take a moment to explore the job opportunities listed here. Preference is given to candidates who act as boarding parents, living in boarding houses with students. Interested candidates should submit a cover letter and resume to hr@ross.org.
Ross School is an equal-opportunity employer and does not discriminate in any phase of employment. We consider applicants without regard to race, color, religion, gender, national origin, sexual orientation, age, disability, marital status, or any other legally protected status. View our Nondiscriminatory Policy.
Current Openings
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Department: Technology
Reports to: Director of Technology
FLSA Status: Full-Time Staff, Non-Exempt
Prepared Date: Oct 16, 2024
SUMMARY:
The database manager manages the School’s database system. This position is the primary backup to the Systems Administrator for the Director of Technology.
This position aims to audit and maintain the school databases and aid users in using them.
ESSENTIAL DUTIES AND RESPONSIBILITIES:*
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Works closely with database users to ensure Ross School databases are kept up-to-date with valid data.
Responsible for bulk database operations, such as data imports and exports.
Work closely with the Systems Administrator to maintain and manage campus database servers.
Creates Active Directory, GMail, and other system accounts for all users
Stay abreast of industry trends to make informed recommendations on system upgrades and acquisitions.
Review and manage vendor contracts and invoices.
Aids parents accessing school accounts and forms.
Provides a weekly status report to the Director of IT.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATIONS:
To perform this job successfully, an individual must satisfactorily perform each essential duty, accept and assume assigned responsibilities, and make responsible decisions when required.
EDUCATION AND EXPERIENCE:
A BSc (or equivalent) in the relevant subject area is required. 5+ years experience managing and maintaining Blackbaud database products is preferred.
SKILLS/KNOWLEDGE/ABILITIES REQUIRED:
Excellent organization and coordination skills.
High energy and ability to manage multiple priorities at the same time.
Excellent verbal and written communication skills.
A thorough understanding of technology concepts and equipment.
Excellent time management skills and ability to manage multiple priorities simultaneously.
A positive and team-oriented attitude and the ability to work cooperatively with others.
Ability to be flexible and adaptable to change.
Ability to read, analyze, develop, and interpret documents. Capable of writing comprehensive, routine reports and correspondence in English for school management, employees, parents, students, and others.
Ability to relocate from one physical space to another throughout the day and attend off-site meetings.
Moderate (25 lb to 50 lb) lifting of computer devices, such as laptops and computer monitors, is required.
Experience in data management, including collection.
Ross School is an equal opportunity employer and does not discriminate in any phase of employment. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, marital status, or any other legally protected status.
*Management may modify the duties and responsibilities of staff members from time to time.
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Department: Finance
Reports to: Chief Financial Officer
FLSA Status: Full-Time Staff – Exempt
Prepared: 10/11/2024
SUMMARY:
The primary objective of this position is to manage the daily finances and process payroll each pay period. and assist in budgeting, reporting and preparations of monthly account analysis for Ross Institute, d/b/a Ross School.
The Manager of Financial Operations works closely with the Chief Financial Officer as well as all department heads in managing and overseeing financial functions, including accounts payable, credit and collections, billing, financial planning and analysis, and general accounting. Uses industry knowledge, strong analytical skills, and technical abilities to create detailed financial reports and forecasts for senior management.
ESSENTIAL DUTIES AND RESPONSIBILITIES:*
Accounting/Payroll – Manages Operations
Prepares entries to record assets, liability, revenue, and expense by compiling and analyzing account information.
Maintains and balances subsidiary accounts by verifying, allocating, positing, reconciling transactions, resolving discrepancies.
Maintains general ledger by analyzing and reconciling accounts, preparing a trial balance and entering reconciling entries.
Assist CFO and Leadership in building budgets,
Prepares monthly operating budget vs. actual financial reports for domain heads and senior administration.
Monitors domain’s budget performance and provides forecasts of year-end performance.
Assist with the monthly close process, including general ledger reconciliations and preparation of monthly work paper updates.
Prepares and reviews monthly reporting packages.
Performs variance analysis.
Prepares adjusting journal entries in Financial Edge, when necessary, to correct postings in the General Ledger, allocate advances, etc.
Performs other related assignments as requested by the CFO, such as preparing various reports as requested.
Assists and prepares reports for annual audit and 990 tax return preparation.
Order and Process orders for the school using the purchase order system.
Process Banking
Payroll
Work with department heads bi-weekly to obtain information for the processing of payroll each pay period.
Work with Director of HR for any pay increases/decreases, title changes, department or division changes.
Work with the PEO Carrier in processing payroll on a bi-weekly basis.
SUPERVISORY RESPONSIBILITIES:
Manages the Senior Accountant
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An individual must be able to accept and assume assigned responsibilities and make responsible decisions when required.
EDUCATION AND EXPERIENCE:
Minimum of a bachelor’s degree in accounting and five (5) years’ experience in accounts payable in a private school accounting department
SKILLS/KNOWLEDGE/ABILITIES REQUIRED:
Experience and knowledge to use a personal/laptop computer to enter financial data into Blackbaud, Financial Edge, PEO Carrier, and Microsoft Office.
Comprehend, create and carry out instructions furnished in written and oral form
Problem solver
Prepare Reports
Read, analyze, develop and interpret documents in English
Communicate with vendors effectively
Engage in teamwork and work cooperatively with others
Non-Profit experience a plus
REQUIRED:
A reliable means of transportation
*Duties and responsibilities of staff members may be modified from time to time by management.
Ross School is an equal opportunity employer and does not discriminate in any phase of employment. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, marital status, or any other legally protected status.
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Department: Admissions
Reports to: Director of Director of Enrollment Management
FLSA Status: Full-Time Staff, Exempt
SUMMARY:
The Associate Director of Admissions assists the Director of Enrollment Management in all areas related to admission, marketing, and student recruitment. International and domestic travel may be required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:*
Assists in the enrollment process from inquiry to enrollment.
Interviews and directs prospects as they proceed form inquiry to enrolled.
Actively communicates with prospects and referral sources.
Represents the School both on campus and off in his or her role as an Admission Officer.
Responsible for all prospects (inquiry to enrolled) from assigned markets.
Actively participates in the Trusted Partner program by visiting and actively communicating with recruitment partners.
Conducts tours and open houses on the Upper and or Lower School Campus.
Travels to recruit students internationally and domestically.
Other duties as assigned by the Director of Enrollment Management.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily.
An individual must be able to accept and assume assigned duties and make responsible decisions when required.
SKILLS/KNOWLEDGE/ABILITIES REQUIRED:
Bachelor’s degree in marketing, informational technology or systems, education or other appropriate field.
1-3 years’ experience in an independent boarding school, higher education admission setting, or related sales and marketing experience preferred.
Outstanding oral and written communication and presentation skills.
A clear understanding of and ability to articulate the mission of Ross School.
Knowledge of and ability to use relevant tools for communication and reporting.
Ability to work effectively in a fast-paced environment with multiple priorities and frequent deadlines.
Outstanding technical skills. Proficiency in Excel, PowerPoint, Word, databases and other computer skills are required.
Weekend and evening work required; frequent travel required.
Fluency in Mandarin Chinese, Spanish, Russian, German or Portuguese preferred.
Coaching and/or house/dorm parenting experience/willingness preferred.
Ability to relocate from one physical space to another throughout the course of the day as well as attend off site meetings.
Ability to read, analyze, develop and interpret documents in English.
Ability to speak effectively before groups and/or employees of the organization.
Ability to engage in team work and work cooperatively with others.
*Duties and responsibilities of staff members may be modified from time to time by management.
Ross School is an equal opportunity employer and does not discriminate in any phase of employment. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, marital status, or any other legally protected status.
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NOTICE OF FILING OF APPLICATION FOR PERMANENT EMPLOYMENT CERTIFICATION
An application concerning the employment of one or more alien workers for the following permanent position will be filed with the U.S. Department of Labor. This Notice of Filing will be posted for 10 consecutive business days, ending between 3 and 180 days before the permanent labor certification application.
POSITION TITLE:
Tennis Coach/Team Nutritionist
As part of the Ross School Tennis Academy (RSTA) and the Ross School faculty, teach and coach adults and children of all
skill levels during the school day, after school and during the summer.
Specifically, the duties will include:
Conduct group and individual practice sessions and teach tennis techniques, tactics and mental endurance.
Demonstrate tennis skills and physical drills.
Coordinate player development programs.
Prepare players for tennis competitions.
Follow RSTA Director's training methods and program.
Communicate with parents and staff on individual athletes' practice regimens and athletic performance.
Write player evaluations for official transcripts.
Practice partner for high level tennis players.
Assist in program administration, including scheduling and promotion.
Supervise and referee USTA Junior Tournaments.
Ensure appropriate nutritional program for RSTA athletes, coaching and teaching individuals and groups; and
Planning pre and post-match meals and snacks for practice and tournaments.
REQUIREMENTS:
Bachelor’s in Nutrition, Sports Medicine or Equivalent. 12 months exp. as a Tennis Coach or equivalent. Experience as Tennis
Coach must include experience teaching Quickstart Tennis or equivalent program. Requires tennis experience at the junior,
NCAA Division I, or professional level that resulted in high rankings over at least 3 seasons. Must be able to work weekends,
holidays and extended days during the tennis season. Must be able to pass a background check to work in a K-12 school
RATE OF PAY:
$ 36,860./yr. - $58,534./yr.
NAME OF EMPLOYER:
Ross Institute
LOCATION OF EMPLOYMENT:
18 Goodfriend Drive
East Hampton, NY 11937
To apply, send a cover letter and resume to Human Resources at hr@ross.org.
CONTACT:
Thomas K. Sturtevant
18 Goodfriend Drive
East Hampton, NY 11937
tsturtevant@ross.org
631-907-5001
This notice is provided in compliance with 20 CFR 656.10(d) as a result of the filing of an application for permanent alien labor certification for the relevant job opportunity described herein. Any person may provide documentary evidence bearing on the application to the Certifying Officer of the U.S. Department of Labor at the following address: U.S. Department of Labor, Employment and Training Administration, Office of Foreign Labor Certification, 200 Constitution Avenue NW, Room N-5311, Washington, DC 20210.
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Department: Residential Life
Reports to: Director of Residential Life
FLSA Status: ExemptSummary
The primary objectives of this position are to build a positive environment within the Ross community for all students and to fulfill the academic coverage needs of the school. This is accomplished by being an open and accessible presence on either the Upper and or Lower campus and at the boarding houses. Teaching Associates and Boarding House Parents are expected to participate fully in the life of the school and to conduct their duties and assignments with the expectation of engaging students and colleagues both in service and in learning. Teaching duties and school day coverage duties will be assigned by the respective Division Head.
Essential duties and responsibilities include the following. Other duties may be assigned.
General Expectations
Express enthusiasm and concern for our house parent-student relationships and student learning and growth.
Work together with other House Parents as a member of a team, offering assistance when needed.
Monitor student movement and behavior using the Orah system.
Attend House Parent meetings as needed, run by the Director of Residential Life.
Read and understand the Boarding Program section of the School Handbook.
Maintain regular contact with students’ parents.
Drive assigned school vehicles when asked.
Report any needed maintenance for either the house or school vehicles in a timely fashion.
Monitor the boarding house you reside in for cleanliness.
Oversee the arrival and departure of students throughout the school year from vacations and ensure that all necessary closing procedures are accomplished.
Provide necessary access to both the houses’ shared and personal spaces at any point throughout the school year, as the houses are the property of Ross School. (Advance notice will be given, if possible, but cannot be guaranteed in all instances.)
Weekday Expectations
Teaching assistant and/or coverage duties as assigned by the respective Division Head. Teaching assistant responsibilities may include:
Working under the direction of a Lead Teacher
Attending team and domain-specific meetings in relation to the duty assignments
Participating in grade-level integrations in relation to knowledge-specific content areas
Supporting study halls, day-time coverage, and driving responsibilities
Directing and coordinating student activities
Attending Professional Development sessions, and faculty/staff meetings.
Student supervisory responsibilities
Understanding the developmental and emotional needs as well as milestones for the age group
Always ensuring the safety of students; assisting with all students’ needs during the school day.
Identifying and responding to student issues in a timely and productive manner
Be on boarding duty during a set schedule every week. Duty for each house is shared between two assigned House Parents and includes dinner, roll calls, study hour monitoring, and lights out.
Weekend Expectations
House Parents are on a duty rotation on weekends, and duties vary in scope and length, and at times, help chaperone off-campus/out-of-town trips for boarding students.
Skills/Knowledge/Abilities Required
Ability to relocate from one physical space to another throughout the course of the day and attend off-site field trips.
Ability to correspond in English with parents, students, colleagues, and others.
Ability to work with translators to communicate with parents/guardians of students whose primary language is not English.
Ability to use technology in communication.
Flexible personality and ability to engage in teamwork and work cooperatively with others.
Possess a valid driver’s license.
How to Apply
Interested candidates should send a cover letter and resume to Human Resources at hr@ross.org.
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Summary
To assist all areas of general maintenance (upper campus, lower campus, and residential properties), primarily focusing on repairs and alterations to ensure that all school and boarding facilities and equipment function properly, remain in peak operating condition, and meet the needs of the Ross School educational mission, activities and program. Duties and responsibilities may be revised as necessary.
Duties and Responsibilities
To assist the Facilities Department with all aspects of building and grounds maintenance to the various buildings owned/operated by Ross School.
Communicates and supports the Upper School, Lower School, and Residential Facilities Managers with projects requiring skills and experience greater than the standard maintenance manager.
Skills needed include general carpentry, drywall and spackling, painting, light plumbing, electrical, heating, ventilation and air-conditioning, and other skills typically possessed by an “Assistant”.
Assist the Facilities Managers in the completion of service requests and other routine duties.
Immediately report damage to the boarding house to the Facilities Manager.
Schedule repairs and maintenance during periods of little or no occupancy to facilitate Ross School’s primary mission as an educational institution.
Develop recommendations and proposals to present to the Director of Facilities for improvements to the facility.
Documents actions taken for all work through the Facilities Management Software.
Other duties may be assigned.
Preferred Skills or Experience
The individual should be able to accept and assume assigned responsibilities and make responsible decisions when required. The individual should have knowledge/experience OR be willing to be trained in all of the following areas:
Plumbing Maintenance – repairing leaks, clearing stopped drain lines, replacing typical household fixtures (toilets, faucets, etc.), installing new pipe, including where appropriate.
Heating/Ventilation/Air Conditioning (HVAC) – provide routine maintenance, including changing belts and filters, cleaning vents and other accessible ductwork, replacing malfunctioning thermostats, and troubleshooting malfunctioning systems.
Drywall/Painting – repair damaged walls/ceilings using sheetrock/spackle, touch up and re-painting of rooms, install drywall in new areas of homes.
Carpentry – repair/replace broken deck boards, trim (both interiors and exteriors), soffits, roof and siding shingles, repair broken or damaged furniture, and assemble furniture kits.
Education and/or Experience
Minimum of 1 year of experience in general building maintenance work, including direct experience in one or more of the trades listed above. An equivalent combination of training and experience may be substituted.
Skills/Knowledge/Abilities Required
Ability to comprehend, create, and carry out instructions.
Posses valid NYS drivers’ license.
Ability to understand printed signs and written instructions.
Ability to problem solve.
Knowledge of and ability to apply relevant safety rules and practices.
Must be able to perform repairs as described above.
Ability to engage in teamwork and work cooperatively with others.
Ability to lift up to 60 pounds.
Ability to perform strenuous work in all weather conditions.
Ability to relocate from one physical space to another throughout the course of the day, as well as travel off-site as needed to check properties and attend meetings.
The duties and responsibilities of staff members may be modified from time to time by management.
How to Apply
Interested candidates should send a cover letter and resume to Human Resources at hr@ross.org.
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Summary
The primary objective of this faculty position is educating and providing daily direction to students by performing the following duties outlined below.
Essential Duties and Responsibilities
The Substitute Teacher assists in filling in when a FT/PT teacher is out on leave.
The Substitute Teacher ensures that appropriate domain-specific standards and benchmarks are addressed and actively participates in the integration of all domains through regularly scheduled team meetings at the appropriate grade level/s.
The Substitute Teacher is responsible for all aspects of the development, refinement, and implementation of the academic program for the courses he/she teaches, with full documentation in designated digital tools.
In the case of a long-term appointment, substitutes should report to their domain Dean.
The Substitute Teacher follows and implements lessons and projects in a manner consistent with the Ross School mission and philosophy and provides students with frequent age-appropriate and differentiated assignments, ongoing assessment, and timely feedback.
The Substitute Teacher assists in writing progress reports and learning evaluations specific to each student and prepares for and participates in parent-teacher conferences.
This position is expected to keep parents of students he/she teaches informed of student progress, when appropriate, in between formal learning evaluations and conferences and to respond to parent emails and calls in a timely manner.
The Substitute Teacher is expected to write a monthly newsletter to the parents of the students he/she teaches and regularly post these in Blackbaud.
The Substitute Teacher is expected to copy the Head of Middle School or Head of High School, depending on who they are filling in for on all general informational communications to parent(s) about classroom activities and events.
The Substitute Teacher has required duties in the area of Student Life while filling in for positions. This is to be assigned based on the needs of the school. Duties include weekday afternoons and evenings.
The Substitute Teacher is expected to uphold the Ross Mission, Philosophy, and Core Values at all times.
The Substitute Teacher is expected to participate in travel and special events specific to the grade level.
Duties and responsibilities may be modified from time to time, and additional duties may be assigned.
The Substitute Teacher is expected to uphold and model all policies and procedures that apply to all employees as outlined in the Faculty and Staff Handbook for Ross Institute and Ross School.
Student Supervisory Responsibilities
Understanding the developmental and emotional needs as well as milestones for the age group.
Ensuring the safety of students at all times
Assisting with all students’ needs during the school day.
Educating students through differentiation of instruction and the ongoing tracking of student performance.
Identifying and responding to student issues in a timely and productive manner.
Directing and coordinating of student activities.
Participating in student life skills program.
Qualifications
The Substitute Teacher is expected to perform each essential duty satisfactorily and must be able to accept and assume assigned responsibilities and make responsible decisions when required that are aligned with the Ross Mission, Philosophy, and Core Values.
Education and/or Experience
Minimum of Bachelor's Degree in a related discipline. Higher education is preferred.
Skills/Knowledge/Abilities Required
Ability to demonstrate expert knowledge of content and skills related to discipline(s) hired to teach.
Ability to effectively engage with learners of all levels and backgrounds.
Ability to demonstrate awareness and importance of international education and intercultural understanding.
Ability to create learning environments that promote active engagement of all students.
Ability to support the academic needs and course work of students, families, and other professionals associated with Ross distance learning programs.
Ability to read, analyze, develop, and interpret documents such as curriculum, safety rules, operating and maintenance instructions, and procedure manuals in the language of instruction.
Ability to work collaboratively to advance the goals and strategic plan of the organization consistent with the Ross Mission, Philosophy, and Core Values.
Ability to accept and work in a dynamic setting with multiple priorities.
Ability to demonstrate a sense of purpose and priorities balanced with a sense of humor.
Ability to communicate in a professional manner, both written and orally, with parents, students, colleagues, and others.
Ability to speak effectively before groups and /or employees of the organization.
Ability to effectively use technology in communication and instruction.
Ability to engage in teamwork and work cooperatively with others.
Ability to engage in and support all research initiatives of the organization as a Lab School.
Ability to relocate from one physical space to another throughout the course of the teaching day, as well as attend off-site field trips.
How to Apply
Interested candidates should send a cover letter and resume to Human Resources at hr@ross.org.